Records Management and Digitisation

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OpenText solution

Records Management

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Preservation of new and existing organisational content.

The Business Challenge

Organisations have been creating records and information for as long as it has been operating, meaning a large amount of paper documents are inefficiently managed throughout the organisation.

The ineffective management leads to document loss, filing and storage cost and overload. Our team has implemented document and records management with workflow and business process management for several organisations and companies in both the public and the private sectors.

Our unique product and industry knowledge, combined with the practical experience of hands-on implementations enable us to develop business focused applications on top of an industry standard ECM platform as provided by OpenText Documentum and Captiva. These business applications enable clients to configure the applications for their specific environments.


OpenText Solution

Using high-speed scanners for paper, microfiche, and microfilm scanning to enable organisations to convert their current paper and microfiche/film repositories into live, electronic archives unlocking the value contained in the history of an organisation. Furthermore, a back-file conversion service is also provided to clients to do the digitisation on their behalf.

At the same time, using the same hardware and software, our digitisation solutions enable clients to scan their incoming, day-to-day correspondence, invoices, POD’s, claims, and faxes and to manage them electronically via workflow.

Digitisation involves Process flow of scanning paper, microfilms and/or barcodes, and followed by indexing of content with identifying labels for location and retrieval.

Benefits of our Records Management and Digitisation Solution


Offer a broad and in-depth understanding of content within the organisation.


Standardisation of a single Enterprise Content Management Platform instead of Siloed content system, reducing development and maintenance costs.


Organise, control, and manage the content and business process most important to the organisation.


Provide an effective and efficient implemented solution with much lower and fewer resources.


Reduces costs on storage of physical documents.

If you are interested in our Records Management and Digitisation Solution, get in touch with one of our experts, today.

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